Section 07: Transportation and Emergency Medical Treatment

Volunteers must obtain written permission from parents before transporting 4-H members or other youth in personal or commercial vehicles to any activity or event, including club field trips and activities and county, regional, or state activities. In addition, written parental permission is required for all volunteers anytime they are transporting youth including to and from regular club or group meetings and activities.

Transporting

Volunteers must obtain written permission from parents before transporting 4-H members or other youth in personal or commercial vehicles to any activity or event, including club field trips and activities and county, regional, or state activities. In addition, written parental permission is required for all volunteers anytime they are transporting youth including to and from regular club or group meetings and activities.

Parents/guardians can give their permission for their child or children to ride with a volunteer to a meeting or event by completing a transportation permission slip (p. 7-3). If a 4-H Club is traveling as part of the program to an event or on a field trip, two authorized adults must be present in the vehicle.

There is no automobile liability coverage for the volunteer.

Private passenger vehicles used to transport youth must be properly registered and insured, and they must be driven by individuals with a valid license. Vehicles must be used for their intended purpose, and a seat belt must be provided for each passenger.

Volunteers are not permitted to drive 15-passenger vans or vehicles requiring a CDL license for any Penn State Extension programs including 4-H events.

 

Field Trips

All field trips must be approved by the 4-H Extension Educator. Please provide the office with the following information: date and time of trip, destination, mode of transportation, and contact person.

 The person in charge of the field trip should take the following with him/her to use in the event of an emergency:

  1. signed Medical Treatment Authorization Form for every participant,
  2. signed Medication Log for 4-H’ers who will have medication (prescription and over-the counter) along on the trip,
  3. signed Parental Permission/Transportation Form for every participant, and
  4. insurance claim information (if optional accident coverage, purchased through American Income Life)

The Transportation Permission Form, Medical Treatment Authorization Form, and a Field Trip Parental Permission Form are attached.

Medical Treatment Authorization Forms

Medical Treatment forms are not to be released to the general public because of the confidentiality of the information. The form is completed and submitted for use if an emergency arises while the youth or adult is participating in a planned program. The form must only be accessible to Extension Educators and volunteer leaders coordinating the program.

Medication at 4-H Programs/Events

  1. If at all possible, medication should be administered at home prior to the trip. Medication will be allowed at the trip/program only when failure to take the medicine would jeopardize the health of the child and he/she would not be able to attend if the medicine were not made
  2. The participant’s family provides the medicine in its original pharmacy container labeled with the participant’s name, medicine name, dosage and timing of consumption. Over-the-counter medications must be provided in their manufacturers’ container.
  3. All medication along with a completed Daily Medication Log must be placed in a zip-lock bag.
  4. The parent should review the log and medication with the volunteer prior to the trip.
  5. Volunteers must keep the medicine in a secure location, and at the appropriate time for distribution meet with the participant.
  6. The volunteer allows the participant to self-administer the appropriate dose as shown on the container and medication log.
  7. Personal “epi” pens, inhalers, and diabetic medications may be carried by the participant during activities.
  8. A volunteer must not give a 4-H member any medication including over-the-counter medications that did not come with that participant to the event.

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Article Details

Title

Section 07: Transportation and Emergency Medical Treatment

Series

V.I.P. Facts 7

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