Current CPE grantees are required to submit progress reports and a final report as a condition of their grant. Reporting requirements differ by track. All final reports are made available to the CPE Board and information from these reports may be shared publicly or reported back to the Pennsylvania Department of Agriculture.
Track A: Research
Track A grantees submit quarterly progress reports via an individualized online form. The final report is submitted as a completed Word document and covers research outcomes, economic and educational impact, dissemination activities, and benefit to Pennsylvania's plant industries. The final report covers the full grant period. Q1, Q2, and Q3 quarterly reports are submitted separately and are still required.
Download Track A Final Report Template
Track B: Career Development
Track B grantees submit a final report and budget documentation upon program completion. Submit your completed final report, budget form, and all required supporting documentation (receipts, timesheets, and mileage logs as applicable) together in a single email to the CPE grants office. Review the budget example before completing your budget form.
All materials, photographs, and publications generated under a CPE grant must include the acknowledgment: "Supported by the Pennsylvania Department of Agriculture and the Center for Plant Excellence."
Download Track B Reporting Documents
Grant Modifications
If circumstances change during your grant period, you may need to request a modification before proceeding. The type of approval required depends on the nature of the change.
No modification request needed:
If your actual costs come in lower than budgeted, you may reallocate those savings to other items within the same budget category as long as the category total does not increase more than 10% above its originally approved amount. Document the change in your records and note it in your final report.
Prior approval required:
Submit the modification request form before making any change below.
- Any budget category that would increase more than 10% above its originally approved amount
- Moving funds between budget categories where the receiving category would increase by more than 10%
- Changes to participant or cohort structure
- Timeline changes
- Changes to planned activities or deliverables
Modification requests must be submitted at least 30 days before your grant end date. Extension requests must be submitted at least 45 days before your grant end date. CPE staff will respond within 10 business days.
Submit a Modification or Extension Request
